What is Time Management?

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In both work and personal life, getting organized and managing time is vital. The way we live today, it's almost impossible to budget one's work life with one's family, hobbies, and interests.  As a result, many people wonder how to manage time well. To achieve this goal, some tips from Chroonering®, starting by identifying what we want to accomplish, and breaking it down into manageable segments.

To introduce us to the world of time management, we can say that it refers to the art of planning, organizing, and budgeting one's time. A concept that encompasses work, hobbies, interests, and family, i.e. it's a very beneficial skill for both professional and personal life, as well as for increasing productivity and reducing stress.

Each person has their own techniques and methods to better manage their time. Some try to learn by reading books, attending seminars, or buying time management tools, but whatever method they use, what they all have is the same goal: to get more out of their life. 

Poor planning can make fitting in deadlines extremely difficult, so it's best to set up a time tracking system that can be followed throughout the day. This will help evaluate the time one spends on different activities as well as group similar ones together. Thus, following a schedule can be more productive and will help accomplish more in less time. It can also eliminate distractions, improve decision-making and help one enjoy more of his/her/their free time. In addition, it will help in developing self-discipline, reducing the propensity to procrastinate.

In this way, a time management system can also help devote some time to pursuing various hobbies and reading, which are essential for a happy life, so it will help to achieve a more rewarding and fulfilling future.

It improves work outcomes

People who practice time management often report better self-esteem and confidence.

This happens because they are more likely to complete their daily tasks and meet deadlines when they set a schedule and stick to it. Thus, time management improves their decision-making and cognition skills, making them happier and more satisfied at work.  However, they should know that time management can only be effective if practiced in a structured and continuous way.

Moreover, time management will not only help make an individual's time more efficient but will also apply to the entire team, a skill that's essential for hands-on, team-based work. To effectively manage time in the workday, managers must understand how much work they can assign each employee. Therefore, it's best to assign employees duties that stretch their capabilities and push them beyond their comfort zones. Moreover, such challenging responsibilities are the best way to develop professional growth. 

According to a recent review of time management studies, individuals who practice effective time management had better results at work. After analyzing 158 studies from around the world involving more than 50,000 people, the researchers found that their well-being improved significantly. They also highlighted three important dimensions of time management: structuring, protecting, and adapting. For example, time management includes setting boundaries and turning off work phones during family dinners, but it also includes the use of tools such as technology.

Thus, researchers have found a moderate correlation between time management and job performance. These two types of performance are measured differently, as one is based on behavior and the other on results. The second one measures performance as a result of work performed, while outcome-based performance focuses on behavioral contributions. The results of these studies indicate that time management has a moderate effect on work performance, and its relationship to it is more vital when compared to behavior-based performance.

It improves happiness

Most workers have a lot of projects to complete, recurring tasks, and old problems to solve. If they don't manage their time well, they will feel like a machine that never stops running, and may not even remember the last time they took a day off. For this reason, and because a good sense of time is an essential element to improving the worker's happiness, we have some tips to help manage time and improve workers' happiness:

  1. First of all try to set boundaries, because without this step time management will never work. Then realize that you will spend less time procrastinating and will achieve more goals. As long as you set boundaries, you will have more time for yourself.
  1. Try to divide your daily schedule into small steps, set yourself a deadline, choose a project, and give yourself time to do those small things every day, even on weekends. 
  1. Make time to cultivate relationships with others. Loneliness makes us unhappy, so being more socially active will also improve our happiness. 
  1. If you have time for hobbies, alone, with family, or with friends, do them regularly and devote considerable time to them. Your partner, friends, and family need you to focus, and good time management will help you make good decisions.

Learning how to manage your time will help you be more efficient because, by not multitasking, you will be able to accomplish more. You will also find it easier to stay on top of important tasks, which will reduce stress and make you more productive.

It reduces procrastination

Starting with a list of priorities and not procrastinating on important tasks is a good place to start if you are trying to manage your time more efficiently. To achieve this goal, we advise reordering your workload to minimize the time spent procrastinating. This may mean filling your day with lower priority activities, for example, you may not immediately act on an email or task, but leave it on your to-do list for days.

It's important to identify the causes of your procrastination and ask yourself if you are putting off important tasks because you don't like the task at the time, for example. If you find yourself procrastinating because you're worried about looking stupid or getting negative feedback, you're a procrastinator. Most often procrastination is a sign that means you're disconnected from your future self. To overcome this, you'll need to identify the causes of your procrastination and address the causes of your anxiety.

Once you know which tasks are the most important, you can use techniques to manage your time more effectively such as breaking tasks into smaller chunks, which can make them feel less overwhelming. By doing this, you'll feel the tasks are more manageable and will be more likely to take action on them, and it may even make the tasks you hate the most much more enjoyable. Try these techniques and you will soon find that you can eliminate procrastination.

Another time management technique is planning. Most people have different production times, so schedule essential tasks at the most productive times. Plan how much time each task takes up and schedule unimportant, simpler tasks when you are at a time of lower productivity. By making a calendar, you'll spend less time deciding which tasks are essential, and more time focusing on the ones that are important.